frequently asked question
FAQ
In a nutshell, we hunt down the best hotels, rates, and perks for you and your guests—saving you tons of time and stress! What would take you hours (and hours) to research, we handle for you, all at no cost. And the best part? You’ll usually save around 25% on nightly rates! It’s like we’re your personal hotel-shopping superheroes, making your life easier and your wallet happier!
Do you charge for your services?
We get paid by the hotels for bringing your business their way, which means you don’t pay a thing! It’s a win-win—no extra cost for you, and you still get to save big while we work our magic behind the scenes to secure the best deals and perks.
What’s next after we check out the hotel options?
Once you’ve had a chance to check out the options, feel free to reach out with any questions or concerns—we’re here to help guide you through every step! If you’re already set on your perfect hotel(s) and have no further questions, just let us know which one(s) you’re leaning toward, and we’ll take care of the rest. From there, we’ll guide you through the contracting process and even provide easy-to-use wording for your wedding website. Let’s make this part of the process as stress-free and fun as possible!
Do we reach out to the hotel directly when it’s time to lock in a block of rooms?
You’ll be teaming up with Engaged Sourcing every step of the way—finding the perfect hotels, negotiating like pros, and securing that room block with ease! By letting us handle it all, we’ll make sure to carefully review every piece of paperwork, so nothing surprising slips through the cracks. Plus, we’ll ensure you and your guests get all the awesome perks we’ve negotiated—no detail left behind!
How many rooms should we hold to start?
Here’s a handy rule of thumb: block enough rooms for about 60% of your out-of-town guests. So, if you’ve got 150 guests invited and expect 100 of them to travel, we’d recommend reserving enough rooms for around 60 guests—that’s roughly 30 rooms per night. This number takes into account all those factors like guests grabbing an Airbnb, staying at your fave hotel, doubling up on rooms, or maybe even crashing in a different neighborhood. It’s all about making sure you’ve got enough space for everyone, without overbooking!
Can we hold rooms at multiple hotels?
Ah, the age-old hotel dilemma! If your friends and family already know each other, offering up to two hotels at different price points shouldn’t be a problem—after all, they’ll already have the "mix-n-mingle" thing down! But, if your wedding will be the first time many of your guests are meeting, we recommend keeping it simple with just one hotel. That way, everyone will be under the same roof, running into each other at the bar or restaurant, and bumping into each other before/after the wedding. It’s a recipe for new memories and lots of laughs!
Once the block(s) are locked in, how do we track bookings?
The best part about working with Engaged Sourcing? We’ve got a super convenient booking platform that lets you log in anytime to keep an eye on your guests' bookings, 24/7. Plus, if any of your guests run into hiccups or need help with special requests, we’re always ready to step in and keep everything running smoothly. It’s all about making the process as stress-free as possible for you!
Can we start with fewer rooms and add more later?
Definitely! If your initial room block fills up, no worries—we can always ask the hotel(s) to add more rooms, and most of the time, they’re happy to accommodate. The only thing to keep in mind is that while we can make the request, the hotel’s ability to say "yes" depends on a few things, like their current occupancy, local demand, and any rate changes going on. But don't worry, we'll do our best to make it happen!
Wondering about things like parking fees or pet policies?
Since we’re juggling multiple hotels, sourcing, negotiating, and contracting all at once, it’s tough to give you every single policy detail without overwhelming you! For specifics like parking rates or pet policies, we recommend checking out the hotel’s website directly for the latest info. That way, you get all the details without the info overload!